Virginia Vehicle Bill of Sale
A Bill of Sale is a legal document that provides evidence of the transfer of ownership for a specific item or property. It includes transaction details such as the names and addresses of the buyer and seller, item description, condition (if relevant), sale price, and any warranties or guarantees.
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A Virginia Motor Vehicle (automobile) bill of sale is a document that is used in Virginia to change the proprietorship of an automobile. It can be used to keep track of the sales and in some later vehicle-related activities. The bill of sale must include the purchaser's and vendor's contact details, a brief of the car, and a summary of the ownership transfer conditions.

Odometer Disclosure Statement (VSA-5) - Even though state and federal law demand revelation of traveling distance when changing proprietorship of an automobile, Virginia's approach is to reveal traveling distance on the existent title for the vehicle instead of doing so on a different document. Only use Form VSA-5 if you don't have access to a title.

Signing Requirements — Because the state does not have a formal bill of sale, there are no required signatures. Form SUT 1, which has to be signed by the purchaser and the vendor, must accompany the change of ownership of cars that are above five years. Notarization is not necessary for the form.

Vehicle Registration

All cars run on the state's highways by Virginia citizens are required to be documented with the state's DMV. As explained below, in certain situations, getting registration and titling a car can be achieved in a transaction; in others, it has to be done differently. There is no state rule dictating how fast an automobile has to be documented once it has been transferred of proprietorship, although it is recommended for the purchaser to do it instantly. If the car was acquired from a workspace, the merchant would most likely work on the majority of the documents on behalf of the purchaser, however, the change may take up to a month to appear in the purchaser's Department of Motor Vehicle records. A year, two, or three-year registration periods are available. Renewals can be filled out virtually once you've registered.

Where Should I Register?

First documentation can be done in a Virginia Department of Motor Vehicle workspace, a customer service center, or through a mobile office schedule.

Documents Needed

  • The vehicle's title must have the "Assignment of Title by Owner" or "Request for New Holder Document of Title and Registration" finalized for acquisitions of automobiles with an existent Virginia title.

    • These purchasers must fill out an Automobile Documentation Request to apply for registration (Form VSA 14)

  • A Manufacturer's Declaration of Origin or Manufacturer's Document of Origin is required for brand new car acquisitions in the state of Virginia.

    • With a Request for Document of Title and Registration, these purchasers have to apply for both title and documentation(Form VSA 17)

  • An Odometer Disclosure Declaration (VSA-5) is required for automobiles above  five years old 

  • A Bill of Sale 

  • An acceptable driver’s permit or state's ID

  • Evidence of residency

  • Evidence of insurance that meets up with the least Virginia prerequisites

    • Twenty-five thousand US dollars for physical wounds and casualties of an individual in a crash.

    • Fifty thousand US dollars  for above two persons in a crash

    • Twenty thousand US dollars for the destruction of properties in a crash

  • A record of successful car investigation is required for automobiles purchased in Arlington, Fairfax, Loudon, Prince William, or Stafford counties, or the cities of Alexandria, Fairfax, Falls Church, Manassas, or Manassas Park.

    • Motorcycles are exempt from this requirement.

  • A Motor Vehicle Power of Attorney is required for sales in which the purchaser or vendor is acting on behalf of a representative.

  • All titling and documentation costs have to be paid in full.