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Hawaii Vehicle Bill of Sale
A Bill of Sale is a legal document that provides evidence of the transfer of ownership for a specific item or property. It includes transaction details such as the names and addresses of the buyer and seller, item description, condition (if relevant), sale price, and any warranties or guarantees.
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The Hawaii motor vehicle bill of sale form (also known officially as Form CS-L(MVR)40) is a legal document that serves as proof or evidence that a vehicle has been purchased or sold. It’s entered into by two or more parties and is specific to the state of Hawaii. It’s part of the requirements needed when the buyer wants to register their purchased vehicle under their name. Additionally, the odometer disclosure statement and other documents will also be needed before the registration process can be completed. 

The odometer disclosure statement is a part of the bill of sale when using our bill of sale creator. It’s required in vehicles under 16,000 pounds and under 20 years old. It requires the seller to acknowledge the odometer reading at the time of sale and whether or not it’s accurate. 

In Hawaii, a notary public is required to witness the signing and give a notary acknowledgment to that effect. 

Hawaii’s stance on registering vehicles 

Like other states in the Union, Hawaii requires that all vehicles are registered by the owner. When the ownership is transferred in a private sale or purchased from a dealership, the buyer and seller must cooperate in order to transfer all documentation associated with the vehicle to the new owner. This includes the title and other rights of ownership that come with the vehicle. After transferring privately, the buyer will then take the documentation to get it registered at the appropriate office in their locality. 

After the initial registration, renewal is required annually. Hawaii has five counties in total and we’ve outlined the process for registering your vehicle below but each county may be slightly different. We encourage you to call or email the office to make sure that you have all the necessary documentation and fees. 

Forms for vehicle registration

  • A duly completed bill of sale 

  • The odometer disclosure statement - especially if the vehicle is under 16,000 pounds and manufactured within the last 20 years. 

  • A certificate of title for the vehicle 

  • The vehicle registration from the previous owner of the vehicle 

  • A drivers license that’s up to date

  • Application form for registration of the vehicle 

  • The certificate of the safety inspection

  • The fees associated with registration 

  • Proof of insurance in the state of Hawaii 

If applicable, you may need a motor vehicle power of attorney